Tender & Contract Documentation

Tender Documentation

SC Quantity Surveyors can provide both accurate and detailed tender documentation including Bills of Quantities for our clients, which essentially provides a reliable basis on which to tender for proposed construction works.

Tenders documents which we produce & provide include:

  • Letter of invitation to tender
  • Form of tender
  • Form of contract, contract conditions and amendments
  • Tender pricing documents ie. Bills of Quantities, Schedule of Quantities / Rates (or contract sum analysis on design and build projects)
  • Schedules of work
  • Specifications
  • Advice on suitability of contractors for tendering

Bills of Quantities prepared by our practice have the following uses, and these are borne in mind by the Quantity Surveyor during their preparation:

  • Valuations for interim certificates
  • Valuation of variations
  • Ordering of materials if used with caution and awareness of possible errors and future variations
  • Cost analysis for use in future approximate estimating
  • Planning and progressing by the contractor's site planner
  • Final accounting
  • Quality by reference to the trade preamble clauses
  • Domestic subcontractor & suppliers quotations
  • Cost information
  • Provides a good basis for cost planning
  • Provides a good basis for cost planning

SC Quantity Surveyors use the latest Quantity Surveying and Estimating computer software for producing accurate and detailed tender documents thereby providing an efficient and quality service that benefits architects, main contractors, sub-contractors and private clients. The practice uses Vector Quantity Surveying & Estimating Software which is highly regarded as excellent software in the construction industry, and is used by many Quantity Surveyors & Estimators worldwide. Quantity surveyors, large building contractors and development companies use this system for producing Bills of Quantities, estimating, cost planning, variations and valuations.

Our Bills of Quantities are designed primarily as a tendering document, but it also provides a valuable aid to the pricing of variations, and computation of valuations for interim certificates. Each contractor tendering for the project is able to price the work on exactly the same information with a minimum of effort. This therefore avoids duplication in quantifying the work, and allows for the fairest type of competition.

The Bills of Quantities which we produce comprise preliminaries, preambles or descriptions of materials and workmanship, and the measured works section. The preliminaries define the scope and nature of the work, contain details of the contract conditions, list of drawings and any special instructions to the contractor on pricing the job.

Contract Documentation

In relation to the contract documentation, after the Client has made a decision of an award of the contract, SC Quantity Surveyors would then prepare and collate the necessary Contract Documentation and incorporate any agreed alterations that may have been made post-tender. Standard or bespoke Forms of Contract would be completed and we would arrange for the Contract to be signed by the Client and the successful contractor.